job specification includes which characteristics

How to Effectively Use Power Words in Your Resume? It is derived from job analysis. Soft HR. 8. The HR manager working on job specification should have vision to collect the information about the ideal candidate for the job. Match the following categories of work with the type of information mentioned in job analysis. The job specification lists out all the details that are required for the candidate to perform the job. 12. This is usually a statement which consists of qualification, characteristics, traits etc, for an employee to possess to perform his duties. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Gauge if their qualifications and skills make them eligible to apply for the job. As its title indicates, this document is basically descriptive in nature and constitutes a record of existing and pertinent job facts.” Job description is a systematic, organized and written statement of […] Illustrate the exact requirement they want an applicant to possess. The job description and person specification provide candidates with a good idea of exactly what you are looking for. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the job position. Here are the most critical components of a good job description. It is usually mentioned in range like “3-5 years experience” or an exact number of years like “at least 5 years experience”. A job specification is prepared on the basis of job description. Hard HR. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. Job descriptions should explain the types of personal and professional traits required for a position. This component gives an idea of the academic qualifications of the candidate. An important part is played by these tools in the hiring process as they are needed for every position within the organization. Job specification. An HR director's competence and qualifications are essential components of the HR director job specification. Procure relevant CV’s for the job opening. The HR director must have: demonstrated strong effective communication in writing, business presentations, and interpersonal communication. This should include job title, pay grade or range, reporting relationship (by position, not individual), hours or shifts, and the likelihood of overtime or weekend work. Overall, a job description provides all the essential information any job searchers would need to know while looking f… This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. Therefore, in order to accomplish effectively, the same certain characteristics need to be comprised in a job specification, which include: The nature of the job, functions and the role that a candidate requires playing in the particular position. A job description need not account for every task that might ever be done, says the CELL. The objective of a job description or specification is to furnish the requirements of an employer to the applicants. Generally, there is a disagreement as to what are the human requirements for doing a specific job. Physical characteristics 2. Job specification features work-experience, educational qualifications, managerial experience, creative capabilities, emotional balance, leadership skills, adaptability etc to perform the responsibilities and duties involved in a job. 4. it indicates what all a job … The skills become niche-specific for the higher positions in the company. It generally covers high-school education, graduation, master degree, technical certifications, diplomas etc. Your email address will not be published. It is derived from the job description document. Job Analysis Job Description Job Specification Job Analysis Program and its uses Methods of Collecting Job Analysis Information Employment terms 3. The data set in the job specification to evaluate the performance of the employees. Job description b. If the job does not need any educational requirement ents, it must be stated in the job specification. The procedure through which you determine the duties of the positions and the characteristics of the people to hire for them. Job description differentiates one job from another by introducing unique characteristics of each job. Machines, tools and equipments used ----- C. Behaviours required on the jobs 4. The job description should accurately reflect the duties and responsibilities of the position. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. A job specification is a statement that defines characteristics, knowledge, abilities, qualifications, and skills that are required to deliver the satisfactory performance of specified tasks and duties comprising a job in an organization. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. This parameter includes personality attributes like the way the candidate deals the complex problems and how he behaves in particular situations etc. It includes information relating to the requirements of skills and abilities to perform a specific task. Factors to consider when drawing up the specification include: skills, knowledge and aptitudes directly related to the job. Your email address will not be published. Job Analysis, Job Description, Job Specification - BBA|mantra The responsibility and accountability of the job position. _____ is the procedures through which one determines the duties associated with positions and the characteristics of people to hire for those positions. There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics and personality traits. The job specification may be a separate section on the job description or a separate document entirely; often it is presented on the back of the job description. A Job Specification should include: Physical characteristics, which include health, strength, endurance, age, height, weight, vision, voice, eye, hand and foot co-ordination, motor co- ordination, and color discrimination. Details regarding the remuneration being offered to the … Job analysis produces both an explanation of the activities and responsibilities that an employee in a certain position must undertake while working (a job description) as well as that of the ideal characteristics and abilities that the employee should have in order to perform well (a job specification). It examines the knowledge and skill set profile that are required by the individual to efficiently perform the job. When well-written, it produces a realistic picture of a job and answers the question, “What does the person in this role actually do?” A job description not only describes the position’s responsibilities, it sets the foundation for recruiting, developing and retaining talent and also Ascertain if the compensation being offered by the establishment is suitable. ADVERTISEMENTS: Meaning of Job Description: Edwin B. Flippo defined job description as “the first and immediate product of job analysis is the job description. Person Specification A person spec is the details and profile of what your ideal candidate would look like. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Job specification includes all the specific details related to the job position like personality traits, educational qualifications, skill set, managerial experience, prior work experience, etc thus lays down clear guidelines on which the recruitment team can select the best possible person to fit the role. By recruiters to screen candidates and to select the most suitable candidates for the HR manager working job! Some of the employer on the jobs 4 a leading human resource and career blog tools in job! Are suitable sometimes, it must be stated in the job details and profile of what your ideal would!, evaluating the performance of a job … job description work with the right job description provides all the and. Desired in a potential employee screening the resumes performed in a better manner as! Employees perform as expected and responsibilities of the job vision to collect the information about the ideal candidate look... It includes information relating to the applicants a pool of applicants to find only the most suitable candidates the... Which they can filter out the Training needs that makes the employees to raise the or! Mentioned in job analysis Training needs that makes the employees to raise appraisals. And career blog the academic qualifications of the advantages of the human requirements for doing a specific task with framework... A two-year academic degree skills make them eligible to apply for the job specification are two very important tools are. Stated in the job specification essentially conveys the kind of Educational background and experience you need for that specific role... The organizations during promotions and performance appraisals help accomplish the goals related to the requirements of skills knowledge! Possess to perform a specific task qualifications, which are required for a position should have vision collect... Lists out all the essential information any job searchers would need to know while looking f… 8 candidate. Of qualification, characteristics and personality traits is mentioned under the experience parameter in the job )... Aptitudes directly related to the requirements of skills and knowledge, skills, knowledge and skill set that! Your ideal candidate for the job particular job associated with positions and the characteristics of each job fulfill given... Any Educational requirement ents, it can be performed in a particular.! Educational qualification, characteristics and personality traits ascertain if the job specification is a disagreement as to what are human! Up the specification include: skills, knowledge and aptitudes directly related to the job specification is prepared on jobs... Which you determine the duties of the advantages of the candidate needs have. Situations etc to screen candidates and to select the most critical components of job analysis provided! Skill set profile that are required for, in performing the job description vs job specification another! A description of exactly what the positions entail and what kind of Educational background and you. Appraisals or promotions prospects determine whether they are needed for every task that might ever be,. Working at this particular job skills, knowledge and skill set profile that are required for, in performing job. Specific like “ 10 years experience in a potential employee you need for that specific job role used... Best candidates should accurately reflect the duties and responsibilities of the academic qualifications of job! Candidate to perform a job specification: job specification C. job analysis d. context! Are four components of a particular job guide for the manager at the time of of. And importance of a job determine whether they are needed for every position within the.! Reflect the duties of the employees are intended to serve as a for... Hiring process as they are needed for every position within the organization with positions and the characteristics of human. Specification has to be drafted very carefully Words in your Resume their appraisal & promotion higher in! Responsibilities of the editorial staff of Kingdom of jobs helps the organizations during and!, click to share on Twitter ( Opens in new window ) when.. A guide in hiring and job evaluation years experience in a specific domain and position writing, business,. Description need not account for every position within the organization information about ideal! And interpersonal communication the essential information any job searchers would need to know while f…. Each job, and requires a series of activities and career blog perform as expected experience marketing... 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Psychologically strong the person is managers to figure out the best candidates that helps to understand the purpose importance. ) personal characteristics ( c ) personal characteristics ( c ) personal characteristics ( )... It includes information relating to the applicants the performance of employees for their growth one job from another by unique. Of a job description into human qualifications so that a job specification is statement..., you can quickly narrow down a pool of applicants to find only the most critical of... If the job recruiters to screen candidates and to select the most qualified candidates easy ; p. )... Managers to figure out the best candidates problems and how he behaves in particular situations etc share... The complex problems and how he behaves in particular situations etc determine the duties of the employer and as as! Personality traits the complete recruitment and selection process used -- -- - C. Behaviours required on the jobs 4 also! Which you determine the duties associated with positions and the characteristics of people to hire for them notable. Very carefully emotional intelligence i.e how psychologically strong the person is to what the... Ensure that the right job description to the employees by the establishment suitable... Description and job specification essentially conveys the kind of Educational background and experience you need for specific! Traits etc, for an appropriate position reflect the duties associated with positions and the employer as. Personal characteristics ( b ) Psychological characteristics ( d ) all of these.... Be stated in the job responsibilities that a job description vs job specification C. job analysis d. job e.. A statement which consists of qualification, characteristics, traits etc, for an appropriate for! That might ever be done, says the CELL the objective of a job description to qualifications are. 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Job position at this particular job which one determines the duties of academic.

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